Cloudwords offers quality translation for both small and large websites. In-context review guarantees that all published content meets high standards and you can work with your favorite translation service or locate a translation service in the Cloudwords Marketplace. Robust reporting and analytics keeps you in control. Therefore, you know how translation is progressing and can see the return on your investment.

Buy WPML for Cloudwords

Getting Started with Cloudwords

In order to send files to translation in Cloudwords, you must first login to your wpml.org account, then download and install the following plugins on your website:

  • WPML Multilingual CMS – which is the core plugin.
  • WPML Translation Management. This plugin allows you to connect to Cloudwords.
  • WPML String Translation. This plugin will allows you to translate interface strings.

If you do not have a wpml.org account, you can create one by simply choosing between WPML Multilingual CMS or Multilingual CMS Lifetime plans.

As soon as you obtain access to your account, review the detailed step-by-step guide on how to download and install WPML. Please remember to register your site to receive automatic updates and obtain access to Cloudwords services.
If you need help with WPML plugin configuration you can review getting started guide or simply post a question on the support forum.

Table of contents

Connect your site with Cloudwords

Got all plugins installed? If so, let’s go!

If you do not have a Cloudwords account, please go to the get started page and choose the most suitable plan. The entire process for creating an account takes only a few minutes and the second step is choosing WordPress integration.

WordPress integration

WordPress integration

As soon as you login to your Cloudwords account, please select Settings->My Account from the menu at the top of the page.

Cloudwords settings

Cloudwords settings

Next switch to the API tab and click the Generate Access Key button and copy your Cloudwords API access key

Cloudwords popup with API access key to copy

Cloudwords popup with API access key to copy

Return to your website, open WPML->Translation Management page and switch to the Translators tab.

Translators tab in WPML

Translators tab in WPML

Locate the Cloudwords service in the list and click the Activate link next to it. As soon as the page reloads the Cloudwords service will appear at the top of the page with two new links.

Activated but not yet authenticated Cloudwords service

Activated but not yet authenticated Cloudwords service

Click Click here to authenticate. Then in the subsequent  popup window enter your Cloudwords API access key and click Submit.

Cloudwords authentication popup

Cloudwords authentication popup

Congratulations! Your Cloudwords account is now connected to your WordPress instance.

Sending documents to translation

To start a translation, open the Translation Dashboard page (WPML->Translation Management) and select the posts and pages you want to translate using the checkboxes in the first column.

Select pages for translation

Select pages for translation

Scroll down to the list of languages, select the languages to translate and click the button Add to translation basket.

Select the languages to which you want to translate your content

Select the languages to which you want to translate your content

After the page reloads, a new tab appears at the top of the page called Translation Basket. On this tab you will find a list of all items (posts, pages, strings) that you have added to the basket as well as  languages to translate. Here you can verify the content you wish to translate, remove posts and pages mistakenly added and change “Batch name”. “Batch name” will be visible as a project name in Cloudwords. When you are ready, simply click Send all items for translation to send everything to Cloudwords.

Review documents for translation

Review documents for translation

As soon as WPML sends all the information, you will see a confirmation at the bottom of the screen

Documents have been sent to translation

Documents have been sent to translation

You must now finish the configuration in Cloudwords. Click on the Translation Jobs tab at the top of the page and you will see a list of all jobs that you have sent to translation thus far.
The content of the basket you have just sent should be visible at the top of the list. Click on the batch name to open the corresponding project in Cloudwords.

List of jobs on Translation Jobs tab

List of jobs on Translation Jobs tab

If you are not logged in when you click this link, Cloudwords prompts you for credentials and starts the setup wizard.

First step in the Cloudwords project configuration wizard

First step in the Cloudwords project configuration wizard

The subsequent steps allow you to check source files delivered from WPML, define the translation request and kick off the project.

Project summary

Project summary

Vendors (translators) will use all provided information, including your translation memory and prepare bids (which appear on the Bids tab of your project). When you accept the bids the translation starts.

Additional details concerning project configuration, workflow and available options in Cloudwords can be found in the Cloudwords documentation.

Translation delivery

When the translation is ready in Cloudwords, it can be delivered to your website. Depending on your configuration, either WPML delivers the translations automatically or you must  fetch them manually.

To check your configuration, open the WPML->Translation Management and switch to Multilingual Content Setup tab. Locate the Translation Pickup mode section and check the selected option.

Select translation delivery method

Select translation delivery method

If you have selected the option Translation Service will deliver translations automatically using XML-RPC when the translation is ready in Cloudwords, it will be delivered to your website automatically. This means you are not required to click anything, simply wait until the translation is complete.
If you have selected the option The site will fetch translations manually, each time you want to download translations you must first open Translations Dashboard (WPML->Translation Management), then scroll down and click the Get completed translations button.

Download completed translations

Download completed translations

Current job status can be found on the Translation Jobs tab in the Status column.

Status column with translation status

Status column with translation status

Jobs marked In progress are those that are waiting for the translation to be delivered. For jobs marked as Complete, the translation has already been delivered and you can click on the Complete link to view.

Translation cancelation

If for some reason you do not want to translate pages sent from WPML to Cloudwords please remember the following:

  • You cannot manually delete jobs from the Translations Job tab on your website.
  • You can cancel the project and jobs only in Cloudwords.
  • From Cloudwords you can cancel only an entire project. You cannot cancel a single job (for example the translation of one page for one language pair).

If you have yet to complete the configuration in Cloudwords, open the Translation Jobs tab and click the batch name you want to cancel.

Click the batch name

Click the batch name

This opens the Cloudwords page. On the top-right corner of this page, the Cancel project link is visible.

 

Cancel Project link is visible just below the breadcrumbs

Cancel Project link is visible just below the breadcrumbs

If you have completed the configuration, but have yet to accept bids, you can always open the project edit page and cancel project using the button at the bottom of the page.
Please remember that canceling projects for which you have already accepted a bid may incur costs from the vendor as work already completed.

Depending on your Translation Pickup mode configuration, information related to canceled projects may be delivered to your website automatically by means of XML-RPC. Otherwise you must click the Get completed translations button on the Translation Dashboard tab to fetch the changes.

WPML will remove all canceled jobs from the Translation Jobs tab.