ICanLocalize offers a convenient and secure way to work with professional translators. Working directly with translators gives you great quality work at the lowest cost. When you select translators from ICanLocalize, you know that you’re going to work with a qualified professional who cares about your project. The direct communication between you and your translators ensures that the translators really understand your business and will write content that appeals to your audience.
Buy WPML for ICanLocalize
Getting Started with ICanLocalize
To be able to send files for translation to ICanLocalize, you have to log in-to your wpml.org account and download and install the following plugins on your website:
- WPML Multilingual CMS – the core plugin
- WPML Translation Management – this plugin will allow you to connect to ICanLocalize
- WPML String Translation – this plugin will allow you to translate the interface strings
If you do not have a wpml.org account yet, you can create a new one by simply choosing between our WPML Multilingual CMS and Multilingual CMS Lifetime plans.
As soon as you get access to your wpml.org account, check our detailed step-by-step guide on how to download and install WPML. Please remember to register your site to receive automatic updates and gain access to ICanLocalize services.
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Connect your site with ICanLocalize
Once all the required plugins have been installed and activated, all you need to do is connect your website with ICanLocalize. Don’t worry if you do not have an ICanLocalize account yet. You will be able to create one. Let’s proceed.
Go to your site’s admin area, visit the WPML->Translation Management page and switch to the Translators tab.
Scroll down to Available Translation Services and click to activate the ICanLocalize translation service.
After you click on “Activate“, the page will refresh and you will see ICanLocalize as the active translation service for your site.
Congratulations! ICanLocalize is now connected to your WordPress instance.
Switch to the Translation Dashboard tab and you will be able to see the ICanLocalize logo to the right of the screen.
Scroll to the bottom of the screen and you will see the ICanLocalize account status section.
From here you are able to access your translation project page, account profile, manage your finances, talk to support and view translation jobs.
In order to send your content for translation, you must select at least one translator in the target language. A notice at the top of your Translation Dashboard will display as a reminder until you add a translator.
Let’s do that.
Click on the “Add Translator” button at the top of the same admin screen, select the language pair and click on the blue “Add Translator” button at the end.
A dialog box will pop up, with a form to fill in. Fill in the project required fields: title and description, the website primary subject and the volume and deadline.
Scroll down to the ICanLocalize account section.
Here you can select to log in-to an existing ICanLocalize account or to create a new account. If you are creating a new account, you will receive a welcome email and a second email detailing your ICanLocalize account login information.
Select new or existing account, fill in the required form fields and click on “Invite all translators“.
The dialog pop up will refresh and on the next screen, you will see a list of available translators for the language pair you selected earlier.
The “Invite all translators” button you clicked in the previous screen will advertise your translation project as “Open work” to all the available translators you see listed. “Open work” means that the translation project is open to receive bids from the translators that meet the projects requirements.
From here, you can choose to either additionally invite specific translators from the list or wait for the translators to email you with their application and bid for your translation project.
If you choose to wait, you can go ahead and close the dialog pop-up. If you like to invite specific translators, click on the “Invite” button below the translator’s profile picture.
At this point we would like to pause and explain one particular translation project setting. If you have the dialog pop-up still open scroll to the top and click on “Translators you invited” or “Translators you selected” as you see shown below:
Here you see two options: “Allow translators to apply for this job” and “I will invite translators to this project”
“Allow translators to apply” means that your translation project is an “Open work” project and any available translator for the target language can see and apply for the translation job.
“I will invite translators” means that your translation project is an “Open work” project only for the individual translators you have invited. Only these translators will be able to see and apply for the translation job.
We recommend that you can leave the first option selected. You can still invite individual translators. The advantage of doing this is that if the individual translator you invited does not reply, you can still receive applications from other available translators for your translation project.
In either case, you will get the translator’s quote and have the opportunity to communicate with him/her directly.
Receiving applications for your translation project
You will get an email notification whenever a translator applies for your translation project. WPML will additionally display a notification at the top of the Translators tab screen.
Refresh the Translators tab to see whether anyone has already applied for your project. If someone has, a notification will display as you see shown below:
Accepting applications for your translation project
It is important to interview the translators that apply and select the ones who are best suited for you and your website project’s needs. When you have found the translators you like, go ahead and accept their application.
When the application is accepted successfully, you will be able to see your translators listed under the Translators section.
In case you do not see any change, you will likely need to refresh the screen. You can do this by clicking the Translators tab.
Now you are all set to start sending content for translation.
Sending content for translation
You can select the documents you want to send for translation from your Translation Management Dashboard.
Select what you’d like to have translated, the languages to translate to, and click on “Add to translation basket” at the bottom of the dashboard page.
For additional information, please got through Sending Documents for Professional Translation.
After this, the selected content can be sent to ICanLocalize from the translation basket tab.
If you are using the WPML String Translation add-on plugin, you can also send the theme and plugin texts to be translated.
When the translation basket’s contents have been successfully sent to ICanLocalize you will see a confirmation message as shown below:
WPML will calculate the exact cost and ask you to deposit your payment correspondingly. You can pay using a PayPal account or a credit card. With adequate funding in place, the translation work can begin.
You can follow the translation progress of the documents you send, using your Translation Jobs tab.
Receiving completed translations
As soon as ICanLocalize completes your translation job, it is also ready to be delivered to your website. Depending on your configuration, translations will be delivered automatically or will be manually fetched from your WordPress admin panel.
To check your configuration settings, open WPML->Translation Management and switch to Multilingual Content Setup tab. Find the Translation Pickup mode section and check the selected option.
Translation Service will deliver translations automatically using XML-RPC option. This means that as soon as a translation is ready, it will be delivered to your website automatically.
The site will fetch translations manually implies that completed translations can be downloaded from the Translations Dashboard (WPML->Translation Management), using the Get completed translations button at the bottom of the page.
Canceling jobs you’ve already sent
You can cancel a translation project from your ICanLocalize project page. You can access this from the ICanLocalize account status section at the bottom of the Translation Dashboard tab.
This will open a dialog pop-up. Scroll to find the section pictured below:
Click to view the translation jobs of the project as shown above.
You will be redirected to a tabular list of the translation project’s jobs where you can cancel the jobs you want.
Please remember that you may only cancel those projects that are not in progress.
When a project is canceled, WPML will also cancel and remove them from the Translation Jobs tab.
Depending on your Translation pickup mode configuration, this will happen after ICanLocalize notifies your website via a callback or after you will manually check for completed translations.