BeTranslated is a network of translation project managers operating as a decentralized translation agency to serve the website and document translation needs of small, medium and large companies across Europe and North America. We specialize in marketing, travel, IT and technical translations from and into English, French, Spanish, Italian, German, Dutch and Portuguese for all volumes of documentation.
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Getting Started with BeTranslated
To send files for translation to BeTranslated, you first have to log in to your wpml.org account, and download and install the following plugins on your website:
- WPML Multilingual CMS: the core plugin.
- WPML Translation Management: this plugin will allow you to connect to BeTranslated.
- WPML String Translation: this plugin will enable you to translate interface strings.
As soon as you get access to your wpml.org account, you may refer to our detailed step-by-step guide on how to download and install WPML. Please remember to register your site to receive automatic updates and gain access to BeTranslated’s services.
Table of Contents
- Connecting your website to BeTranslated
- Sending content for translation
- Receiving completed translations
- Canceling translation jobs
Connecting your site to BeTranslated
Once all the required plugins have been installed and activated, all you need at hand for connecting WPML to the translation service is your BeTranslated API Token.
Requesting a BeTranslated account
You can request a BeTranslated account by simply visiting the BeTranslated website and clicking the “Get a free quote” button.
Receiving your API Token
After submitting your request, a member of the BeTranslated team will analyze all your information and contact you to discuss your project requirements in detail. Once you have discussed your project, the BeTranslated team member will email a unique API Token to you. You will need this API Token to be able to connect with BeTranslated through WPML.
Activating and authenticating BeTranslated
Login to your WordPress website, visit the WPML->Translation Management admin page and click on the Translation Services tab.
Scroll down to Available Translation Services and click Activate to activate BeTranslated.
Once the service is activated, click the Authenticate button. This is where you will need the API Token obtained in the previous step.
A pop-up window will appear in which you can paste or enter your BeTranslated API Token. After entering the value, click the Submit button.
Congratulations! Your BeTranslated account is now connected to your WordPress account.
Now, you are ready to send content for translation.
Sending your content for translation
To send pages for translation, go to the Translation Management module (WPML->Translation Management).
Select the pages you want to translate by clicking the checkboxes in the first column. Next, select the target languages by checking the boxes, and click the Add to translation basket button.
Go to Translation Management and click on the blinking tab at the top of the page, called Translation Basket. By clicking this tab, you will see a list of all the pages (jobs) that you added to the basket, as well as the languages these items are to be translated into.
Here, you can verify the content you wish to translate, remove pages you incorrectly added, and change the Batch name. The Batch name will be visible on the Translation Jobs tab and will help you find projects. When you are ready, simply click the Send all items for translation button to send everything to BeTranslated.
When the translation basket’s contents have been successfully sent to BeTranslated, you will see a confirmation message, as shown in the following figure.
Click on the Translation Jobs link you are given in the confirmation message or click on the Translation Jobs tab at the top of the screen. From the next administration screen, you can see the Batch you just sent for translation.
Receiving a quotation and authorizing your translation
Once your translation basket has been transmitted, BeTranslated will be notified immediately and will proceed to carry out detailed analysis and quoting of the batch.
BeTranslated will email you a detailed quote for the batch, with terms and conditions of business and simple instructions on how to authorize the translation.
Receiving completed translations
As soon as a translation job is finished by BeTranslated, it will be ready to be delivered to your website.
Having your completed translations delivered to your site
Depending on your configuration, translations will be delivered automatically or can be manually fetched from your WordPress admin panel.
To check your configuration settings, open WPML->Translation Management and click on the Multilingual Content Setup tab. Find the Translation Pickup mode section and check the selected option.
The Translation Service will deliver translations automatically using the XML-RPC option implies that a translation will be delivered to your website automatically as soon as it is ready.
The site will fetch translations manually option implies that completed translations can be downloaded from the Translations Dashboard (WPML->Translation Management) by using the Check status and get translations button at the top of the page.
Canceling translation jobs
Although you cannot cancel individual translations from WPML, you can delete an individual job or an entire project from BeTranslated by contacting your BeTranslated’s Project Manager.
NOTICE: Be aware that cancellation requests for previously submitted work should be sent as soon as possible since BeTranslated cannot cancel translation work that has already been completed: unless your commercial terms state otherwise, you will be charged for the work completed.
Having your canceled translations returned to your site
Depending on your Translation pickup mode configuration, when a project is canceled, information will be returned to your site automatically or after you have manually checked for canceled translations by clicking the Check status and get translations button in the Translation Management Dashboard.
Thus, if you select the Translation Service will deliver translations automatically using XML-RPC option, all you need to do is wait for its delivery.
If you select The site will fetch translations manually option, you will need to click on the Check status and get translations button.
When a project is canceled, it is removed from the Translation Jobs tab in WPML.
Translations are ready but haven’t been delivered to my site. What should I do?
Go to the Translation Jobs tab and click the Synchronize status button next to the batch you want to fetch. This will trigger a synchronization with BeTranslated’s servers and all translation jobs belonging to that batch will be downloaded to your site in a few minutes.
You may also have to click the Check status and get translations button at the top of the Translation Dashboard page if XML-RPC is not available for your site.