If you translate your whole site automatically, you have the option to review and edit the automatic translations before or after you publish them.
This article is written for site owners and Translation Managers. If you’re an external translator or reviewer, check out our documentation on how to work as a reviewer on WPML sites for relevant step-by-step instructions.
Automatic translation is a great way to generate quick translations, but it’s good practice to review them to make sure those translations are correct, readable, and sound natural to native speakers.
If you’re looking for professional reviewers, you can find great ones in our directory of translation reviewers.
- Before You Start
- How To Enable Review Options for Translate Everything
- Reviewing Your Site’s Translations Yourself
- Adding Other Reviewers To Your Site
- Approving and Canceling Multiple Translation Reviews At Once
Before you start working with a professional reviewer, there are a few things to check and know:
- Make sure your site uses WPML 4.5 or newer.
- Activate the Translate Everything mode.
- Make sure your site uses the Advanced Translation Editor. Read about switching from the Classic Translation Editor.
Choosing a review option in the WPML setup wizard
Choosing a review option in WPML → Settings
You have the following review options:
You can choose a review option while going through the setup wizard, or by going to WPML → Settings and clicking Translate Everything: WPML will automatically translate content that you publish or update.
This holds new automatic translations as a draft until you have reviewed and accepted each one.
Holding automatic translations for review before publishing only works with previously untranslated content. If you update a published, previously-translated page or post, the updated automatic translations will still be added to the queue for review, but they will be published immediately.
This publishes each translation immediately, but still adds them to the Translations Queue to review later.
This option skips reviewing your translations and publishes them immediately on your site.
When WPML is finished translating your content, a notification appears to tell you your translations are ready for a review. You can find this notification either in the top toolbar or in the Translation Management Dashboard.
Click the notification to go to the translation queue and click the Review button. This allows you to preview your translation on the site’s front-end.
- If the translation needs some work, click Edit Translation to open the Advanced Translation Editor and make changes.
- If the translation looks good, click Publish this translation (if you opted to review before publishing) or Accept this translation (if you opted to review after publishing).
You can review all your pending translations in a row or only review one at a time. To change this setting, click the toggle switch.
If you click the Back button without accepting or publishing your translation, it will remain in the queue to be reviewed later.
You can also set up other users on your site to review translations. These can be others within your organization, or you can search our directory of translation reviewers to hire someone for your site.
To add a reviewer, go to WPML → Translation Management and click the Translators tab. Click Add a New Translator. Choose an existing user or create a new user and add the appropriate language pairs. Reviewers can have any WordPress role.
When you have translations available for review, your translators or reviewers can go to WPML → Translations to view the list of translation jobs. They can filter the list by translations that are Pending review and click the Review button to open each translation on the site’s front-end, accept and publish the translations, or edit them.
If you hire reviewers for your site, you may need to know the word count of the translations they review to pay them accordingly. As the website owner, you can see how many words are on each of your pages and posts.
If you decide you don’t want to review each translation, you can approve or cancel translations in bulk. This also removes the jobs from your Translations Queue.
To do this, go to WPML → Translations, and select the translation jobs you want to change. Then choose Approve or Cancel from the dropdown menu to apply to all the selected jobs.
Approving your translation reviews publishes the translations immediately on the front-end of your site.
Canceling your translation reviews removes the jobs from your list without publishing them. Instead, it gives you the option of keeping your translations as a draft or deleting them. If you keep the translations as a draft, you can still publish them by using the language switcher in your site’s admin to change to a secondary language. Then, find and publish the secondary language drafts.
Deleting the drafted translations removes the secondary language drafts from your site. However, the translations are still saved in the translation memory if you choose to translate the page again later.
Because the content is already translated, deleting a drafted translation does not return the automatic translation credits used to your account.
Please note: if your site is set to review translations after publishing, you cannot cancel the translation review. This is because the translations have already been published.