WPML’s Advanced Translation Editor allows your translators to do the their work more quickly and easily while providing better translations. The editor comes with key features like machine translation, a glossary, translation memory, spell checker, HTML-less editing, and more.

The benefits of using Advanced Translation Editor

The idea behind Advanced Translation Editor for WPML is to provide you with a tool that makes the translation job faster, better, and more consistent.

The Advanced Translation Editor has a range of features that help your translators:

  • Translation memory – Identifies texts that repeat and automatically translates them inside the same page and across pages.
  • Machine translation – Allows getting an instant machine translation that can then be improved manually.
  • Glossary – Allows you to create your own dictionary, which shows translators how you want to translate key phrases. Using a glossary helps produce more consistent translation and saves time researching terminology.
  • HTML-less editing – Your translators will no longer need to edit HTML tags; they will apply visual markers instead. This way, translators can never break the page structure or produce bad HTML.
  • Spell checker – Helps your translators avoid spelling errors.
  • Convenient segmentation – Instead of editing entire documents all at once, translators can focus on small segments at a time.

How to enable WPML’s Advanced Translation Editor

Translation managers can enable Advanced Translation Editor while running the Translation Management Wizard.

After selecting the option to use your own translators, you’ll need to add some translators to the site. Then, in the next step, you can select which translation editor to use.

Choosing the translation editor for your local translators
Choosing the translation editor for your local translators

Activating the Advanced Translation Editor for different translators

As soon as you select the option to use the Advanced Translation Editor, you will receive an email with the activation link.

Email with the activation link for the Advanced Translation Editor
Email with the activation link for the Advanced Translation Editor

Clicking the link takes you to an admin page to activate the subscription for the translators on your site.

Admin page to assign subscription to Advanced Translation Editor to local translators
Admin page to assign subscription to Advanced Translation Editor to local translators

Click the Assign subscription button next to all local translators for whom you want to activate the Advanced Translation Editor.

Now all local translators with active subscriptions will use the Advanced Translation Editor when doing their translation jobs on the site.

How to translate using the Advanced Translation Editor

Sending content for translation is exactly the same as if you were using the standard Translation Editor. The only difference is that translators will reach the Advanced Translation Editor when they click on the link to translate a job.

To see the list of translation assignments, translators can go to the WPML -> Translation Management page and click the Translation Jobs tab.

Advanced Translation Editor was designed to be minimalistic and self-explanatory.

Advanced Translation Editor interface
Advanced Translation Editor interface

At the top of the editor, click the View original button to visit the page you are translating on the site’s front end.

Each sentence is translated separately and you can perform different actions using the following buttons.

Button Usage
Copy the original text to the translation area Copy the original text to the translation area
Translate sentence using machine translation Translate sentence using machine translation
Visualize spaces Visualize spaces in the sentence
Declare sentence as incomplete Declare sentence as incomplete
Save sentence as translated Save sentence as translated

The bottom toolbar allows you to return to your site’s admin, use the Glossary, see how much of the page is already translated, and finish the translation.

How to apply HTML formatting

Because you are translating a website, the content usually includes HTML tags. The Advanced Translation Editor allows visual translation without having to edit HTML.

All HTML tags are color-highlighted in the original language. To apply them to the translation, use these two steps:

  1. Highlight the part of the translated text that should have these markers applied.
  2. Click the button for the appropriate tag. Markers are color-coded, so simply click on the marker with the same color used by the original text.

Receiving finished translations

Once the translator finishes the translation of a page, Advanced Translation Editor marks it as complete. WPML checks the status of the translations and automatically downloads completed ones.

However, Advanced Translation Editor requires some time to process all the data and sometimes, finished translations may not appear in your site immediately.

For this reason, the site’s Translation Manager can go to the WPML -> Translation Management page and click the Check status and get translations button.

Manually getting the translations done with Advanced Translation Editor
Manually getting the translations done with Advanced Translation Editor